Getting the Right Tag Onto Every Line
Manual Distribution
On any transaction line that supports it (a sale order line, an invoice/bill line, an expense, a timesheet entry), open the Analytic Distribution widget and assign one analytic account per active plan, or split a single line across several accounts by percentage (e.g. 60% Marketing / 40% Sales for a shared cost).
Automatic Distribution Rules
Go to Accounting > Configuration > Analytic Distribution Models to define rules that pre-fill the distribution automatically based on conditions like:
- Partner or Partner Category – e.g. every bill from a specific vendor defaults to a specific cost center.
- Product or Product Category – e.g. every software subscription line defaults to "IT."
- Account – e.g. every line hitting a specific GL account gets a specific department by default.
Rules are evaluated in Sequence order, and the distribution can always still be overridden manually on a specific line — rules set the default, not a hard lock.
Where This Fills In Automatically Already
- A Project's tasks and timesheets tag their own project's analytic account automatically.
- A Sales Order line for a service tied to a project inherits that project's analytic account.
- Expenses tagged with a project/task carry that analytic account through to accounting.
Auto-Distribution Rules matter most for the transactions that don't already have an obvious home — general vendor bills, overhead expenses, and anything not tied to a specific project by nature.
