Financial Reports

Revenue, Costs, and Net Profit Over a Period

Go to Accounting > Reporting > Profit and Loss. Unlike the Balance Sheet, this report always covers a date range (default: this fiscal year to date).

The Waterfall

1. Revenue – all income accounts.
2. Less Cost of Revenue – direct costs of what you sold.
3. = Gross Profit
4. Less Operating Expenses – overhead, salaries, rent, etc.
5. = Operating Income (or Loss)
6. Plus Other Income / Less Other Expenses – non-operating items (interest, one-off gains/losses).
7. = Net Profit

This Net Profit figure — scoped to the current fiscal year — is exactly what the Balance Sheet's "Net Income (Current Year)" line pulls in live.

Comparing Periods

Use the comparison filter to add columns for prior months/quarters/years side by side — the fastest way to spot a cost that's crept up or a revenue line that's slipping, rather than staring at one period in isolation.

Budgets on the P&L

If budgets are configured (see the Budgets course), enable "Show Budgets" to add a Budget column and variance alongside Actuals directly on this report.

The Detail Behind Every Summary Report

General Ledger

Go to Accounting > Reporting > General Ledger. Lists every journal item, grouped by account, for the selected period — the complete, unabridged audit trail. Use this when a summary report's number needs full line-by-line justification (for an auditor, or your own sanity check).

• Filter by account, journal, or partner.
• Each line shows date, journal, reference/description, debit, credit, and running balance.
• Click through to the originating invoice/bill/journal entry.

Trial Balance

Go to Accounting > Reporting > Trial Balance. One row per account: opening balance, total debit movement, total credit movement, and closing balance for the period.

• The classic checkpoint before closing a period: total debits must equal total credits across every account.
• Often exported to hand to an external accountant/auditor as the starting point for their own workpapers.

When to Use Which

Trial Balance answers "what's the balance of every account" at a glance; General Ledger answers "show me every transaction that built up to that balance" for one or a few accounts. Start with Trial Balance to spot which account looks wrong, then drill into General Ledger for that specific account.

What This Module Is

The Financial Reports engine (Accounting > Reporting) generates all of your statutory and management financial statements directly and continuously from your ledger — there is no separate "close the books, then generate reports" step; every report reflects live data as of the moment you open it.

Reports Included

Common Controls Across Every Report

• Date filter – a specific date (Balance Sheet) or a date range (P&L-style reports), with quick options like This Month/Quarter/Year and a custom range.
• Comparison – add one or more prior-period columns side by side (e.g. this month vs last month vs same month last year).
• Journals filter – restrict to specific journals (useful to isolate one business line or company branch).
• Hide zero lines – collapse rows with no activity so the report stays readable.
• Export – PDF and XLSX from every report, for sharing or further analysis.
• Multi-company – run a single company or a consolidated view across several, if you manage more than one.

Every Number Is Clickable

Click any line's amount to drill down into the underlying journal items — the report is never a dead-end number, it's always one click away from the actual transactions that produced it. This is the fastest way to answer "why is this number what it is" without leaving the report.