Asset Register & Reporting

Your Full Asset Register

Go to Accounting > Reporting > Assets (or the Assets list view, grouped by profile/status).

Key Views

• Asset list – every asset with Purchase Value, Value Depreciated, and Value Residual (current book value) side by side.
• Depreciation schedule per asset – every past and future period's amount, and which have been posted.
• Group by Profile – total book value per asset category, useful for a fixed-asset note in annual financial statements.

Reconciling to the Balance Sheet

The sum of all Running assets' Value Residual should equal the Balance Sheet's Fixed Assets line (net of accumulated depreciation). Reconcile these every period-end — a mismatch usually means either a manual journal entry touched an asset account directly, or a batch depreciation run was missed.

Best Practices

• Tag every capital purchase to an Asset Profile at bill-entry time — retrofitting assets after the fact is far more error-prone.
• Run batch depreciation on a fixed schedule (e.g. the 1st business day of each month), not "whenever someone remembers."
• Do a physical asset count against the register at least annually and investigate any asset that can't be located.
• Keep asset profiles aligned with your tax jurisdiction's required depreciation method and useful-life assumptions.