Finance Insights

This course covers Finance Insights in Quickenerp: 57 executive dashboards and reports across cash, customers, vendors, performance, and audit. Learn how to read the KPI dashboard, monitor cash flow in real time, track customer/vendor risk, use the audit screens, and generate executive reports for decision-making.

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Last Update	07/21/2026
Completion Time	2 days 19 hours
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Accounting & Finance

Audit Trail, Reconciliation & Compliance Screens

Catching Problems Before the Auditor Does

The Finance Insights > Audit menu is aimed at accountants and controllers rather than executives — screens that surface exceptions and reconciliation gaps rather than headline KPIs.

Screen	What It's For
Journal Audit Trail	Who posted/edited which journal entries and when — for internal control review.
Anomalous Transactions	Flags entries that don't fit normal patterns (unusual amount, account combination, or timing) for manual review.
Negative Balance Alerts	Accounts sitting in a balance direction they shouldn't (e.g. an asset account with a credit balance) — often a data-entry error.
Bank Reconciliation Status	Which bank accounts/periods are fully reconciled vs still open, across the whole company at a glance.
Tax Reconciliation Audit	Compares tax collected/paid per the ledger against what tax returns actually reported.
Tax & VAT Dashboard	Live view of tax liability building up through the period, ahead of the filing deadline.
Credit Notes Audit	Volume and reasons behind credit notes issued — a spike can indicate a quality or pricing-process problem.
Refund Rate Tracker	Refunds as a share of sales, trended over time.
Payment Method Mix	Split of how customers actually pay (cash/card/transfer/etc.) — useful for reconciling processor fees and cash handling risk.
Top Account Movements	Largest balance changes per account in the period — a fast way to explain "why did this number move so much".
Account Movement Velocity	How frequently/quickly specific accounts are turning over — unusually high velocity on a normally-quiet account is worth investigating.
Year-End Checklist	A structured checklist of the standard year-end closing tasks (see the Accounting course's "Period-End Closing Process" article) so nothing is missed during annual close.

Best Practices

Review the KPI dashboard daily for at least 5 minutes.
Set realistic KPI targets and review quarterly.
Monitor cash flow forecast weekly to avoid liquidity crunches.
Share the dashboard with department heads for visibility.
Run through the Audit screens monthly, not just at year-end — catching an anomalous entry the month it happened is far easier than untangling it during annual close.

Finance Insights Overview

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Audit Trail, Reconciliation & Compliance Screens

Preview

Catching Problems Before the Auditor Does

The Finance Insights > Audit menu is aimed at accountants and controllers rather than executives — screens that surface exceptions and reconciliation gaps rather than headline KPIs.

Screen	What It's For
Journal Audit Trail	Who posted/edited which journal entries and when — for internal control review.
Anomalous Transactions	Flags entries that don't fit normal patterns (unusual amount, account combination, or timing) for manual review.
Negative Balance Alerts	Accounts sitting in a balance direction they shouldn't (e.g. an asset account with a credit balance) — often a data-entry error.
Bank Reconciliation Status	Which bank accounts/periods are fully reconciled vs still open, across the whole company at a glance.
Tax Reconciliation Audit	Compares tax collected/paid per the ledger against what tax returns actually reported.
Tax & VAT Dashboard	Live view of tax liability building up through the period, ahead of the filing deadline.
Credit Notes Audit	Volume and reasons behind credit notes issued — a spike can indicate a quality or pricing-process problem.
Refund Rate Tracker	Refunds as a share of sales, trended over time.
Payment Method Mix	Split of how customers actually pay (cash/card/transfer/etc.) — useful for reconciling processor fees and cash handling risk.
Top Account Movements	Largest balance changes per account in the period — a fast way to explain "why did this number move so much".
Account Movement Velocity	How frequently/quickly specific accounts are turning over — unusually high velocity on a normally-quiet account is worth investigating.
Year-End Checklist	A structured checklist of the standard year-end closing tasks (see the Accounting course's "Period-End Closing Process" article) so nothing is missed during annual close.

Best Practices

Review the KPI dashboard daily for at least 5 minutes.
Set realistic KPI targets and review quarterly.
Monitor cash flow forecast weekly to avoid liquidity crunches.
Share the dashboard with department heads for visibility.
Run through the Audit screens monthly, not just at year-end — catching an anomalous entry the month it happened is far easier than untangling it during annual close.

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New Content

Budget vs Actual & Profitability

Preview

Budget vs Actual Analysis

Comparing Performance

Go to Finance Insights > Performance > Budget vs Actual.

Select a budget period.
See revenue and expense accounts compared side by side.
Variance Amount – Actual − Budget.
Variance % – (Variance / Budget) × 100.
Green = favorable (revenue higher or expense lower than budget).
Red = unfavorable.

Budget Heatmap shows the same variance data as a colour-coded grid across accounts and months, making it fast to spot which line item is driving an overall miss.

Profitability by Segment

Drill down profitability by:

Product / Product Category – Product Profitability screen shows which items drive profit.
Customer – see the Customer Profitability screen (previous article).
Salesperson – Margin by Salesperson.
Analytic Account / Cost Center – Analytic / Cost Center P&L.
Sales Channel – Online vs retail vs wholesale.

Other Performance Screens

Screen	What It's For
Sales Analytics / Daily Sales Snapshot	Day-to-day sales performance tracking, separate from the longer-range trend charts on the main dashboard.
Average Order Value Trend	Whether typical order size is growing or shrinking over time.
Top Discount Recipients	Who is receiving the most discounting, to check it aligns with actual customer value/volume.
Pricing Power Index	How much of a price increase the market/customers have actually absorbed historically.
Gross Margin Stability	How consistent margins are period to period — volatility itself is a risk signal, even if the average looks fine.
Recurring Revenue Tracker	MRR/ARR-style tracking for subscription or contract revenue.
P&L Forecast	Projects the income statement forward based on recent trends.

Exporting Reports

All dashboard views can be exported:

Click the Download button on any chart or KPI.
Format options: PDF, XLSX, CSV, PNG (for charts).
Schedule recurring exports via Actions > Schedule Report.

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New Content

Customer & Vendor Risk Screens

Preview

Understanding Who You Sell To and Buy From

Beyond the main dashboard, dedicated screens under Finance Insights > Customers and > Vendors dig into relationship-level financial risk and value.

Customer Screens

Screen	What It's For
Customer Risk Score	Ranks customers by payment reliability/credit risk so collections can prioritise the riskiest accounts first.
Customer Lifetime Value	Total historical (and projected) value of the relationship, not just the last invoice.
Customer Profitability	Revenue from a customer net of the cost to serve them — a big customer isn't always the most profitable one.
Customer Concentration	How much revenue depends on your top few customers — a concentration risk flag.
Customer Churn Risk	Flags customers whose ordering pattern has gone quiet compared to their historical rhythm.
Customer Cohort Analysis	Groups customers by when they first bought, to see how each cohort's spend evolves over time.
Customer Acquisition Velocity	Rate of new customer acquisition over time.
Cross-Sell Opportunity Matrix	Which product combinations customers tend to buy together but aren't yet — an upsell target list.

Vendor Screens

Screen	What It's For
Vendor Concentration	How dependent your supply chain is on a small number of vendors.
Vendor Reliability Score	On-time delivery/quality-linked scoring per vendor, where tracked.
Vendor Spend Analysis	Total spend by vendor and category — the starting point for negotiating volume discounts.
Vendor Payment Schedule	Upcoming bill due dates laid out on a timeline for payment planning.

Receivables & Payables Aging

Aged Receivable, AR & AP Aging, Late Invoice Tracker, Days to Pay Analytics, and Receivables Forecast together give a complete picture of who owes you money, who you owe, and how overdue each side is — the day-to-day working set for a collections/AP team, distinct from the higher-level risk-scoring screens above.

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New Content

Cash Flow & Forecasting

Preview

Cash Flow Management

Cash Flow View

Go to Finance Insights > Cash > Cash Flow Forecast. Shows:

Opening Balance – Cash at start of period.
Expected Inflows – Open invoices due, expected payments.
Expected Outflows – Vendor bills due, payroll, recurring expenses.
Net Cash Flow – Inflows – Outflows.
Closing Balance – Projected end balance.

Forecast Periods

7-day forecast – Immediate liquidity check.
30-day forecast – Short-term planning.
90-day forecast – Medium-term strategy.
Custom date range.

Other Cash Screens

Screen	What It's For
Cash Position 360	Total cash across every bank/cash account right now, in one consolidated view.
Cash Conversion Efficiency	How efficiently operating activity converts into actual cash (vs just booked profit).
Free Cash Flow	Cash generated after operating costs and capital spending — what's actually available to reinvest or distribute.
Burn Rate & Runway	For cash-negative periods: monthly burn and how many months of cash remain at the current rate.
Working Capital Cycle	How long cash is tied up between paying suppliers and collecting from customers.
Liquidity Stress Test	Models how the cash position holds up under a revenue-drop or delayed-collections scenario.
Currency Exposure	How much cash/receivables/payables sit in each foreign currency, and the resulting FX risk.

Cash Flow Alerts

Configure alerts in Settings:

Low Cash Threshold – Alert when projected cash drops below a set amount.
Large Payment Alert – Notify when a single outflow exceeds a set amount.
Overdue Receivable Alert – Daily summary of overdue invoices.

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New Content

Dashboards & KPIs

Preview

KPI Dashboards

Key Performance Indicators

KPI	Formula	What It Tells You
Revenue	Sum of invoiced sales (current period)	Top-line growth.
Gross Profit	Revenue – Cost of Goods Sold	Product profitability.
Net Profit	Revenue – All Expenses	Overall business profitability.
Gross Margin %	(Gross Profit / Revenue) × 100	Pricing and cost efficiency.
Operating Expenses Ratio	(OpEx / Revenue) × 100	Cost control effectiveness.
Current Ratio	Current Assets / Current Liabilities	Short-term liquidity.
Days Sales Outstanding	(AR / Revenue) × 365	Average collection time.
Days Payable Outstanding	(AP / COGS) × 365	Average payment time.
Inventory Turnover	COGS / Avg Inventory Value	How fast inventory sells.

Customizing the Dashboard

Click the Edit button (pencil icon) on any KPI card.
Change the Period: Today, This Week, This Month, This Quarter, This Year, Custom Range.
Change Comparison: Show vs previous period, vs budget.
Target: Set a target value. KPI turns green/red based on attainment.
Drill Down: Click any KPI to see the underlying transactions.

Chart Types

Charts on the dashboard can be:

Line Chart – Trends over time.
Bar Chart – Compare categories.
Pie Chart – Revenue/expense distribution.
Gauge – Single KPI vs target.
Table – Detailed list view.

Financial Ratios & Multi-Year Comparison

The Financial Ratios screen calculates the standard set (liquidity, leverage, efficiency, profitability ratios) in one place instead of building them manually in a spreadsheet. Multi-Year Comparison and Three-Statement View lay out several years of Balance Sheet/P&L/Cash Flow side by side for trend spotting.

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New Content

Introduction to Finance Insights

Preview

Finance Insights Module

Finance Insights provides real-time dashboards and KPIs for executives. It aggregates data from Accounting, Sales, Purchases, and Inventory to give a comprehensive financial view, organised under five menus: Dashboards, Cash, Customers, Vendors, Performance, and Audit.

Core Concepts

Concept	Description
KPI Dashboard	Visual cards showing Revenue, Expenses, Profit, Cash Balance, Receivables, Payables.
Cash Flow	Projected cash inflows and outflows over the next 30/60/90 days.
Revenue Breakdown	Sales by product, customer, salesperson, channel.
Expense Breakdown	Costs by category, department, vendor.
Profitability Analysis	Gross profit and net profit trends with comparison to targets.
Budget vs Actual	Compare actual performance against budgeted figures.

Accessing Finance Insights

Go to Finance Insights from the main dashboard. The overview page (Executive Dashboard) shows:

Top KPI cards (Revenue, Expenses, Net Profit, Cash, AR, AP).
Revenue and expense trend chart (last 12 months).
Top 5 customers by revenue.
Aged receivables summary.
Upcoming payments.

CFO Command Center

The CFO Command Center screen is the single highest-altitude view — it pulls the headline number from most of the other screens in this course onto one page, meant to be the first thing a CFO or owner opens each morning before drilling into any specific area.

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This documentation is updated continuously. Some features described here may be renamed, deprecated, or still being finalized.