Accounting
Last update:
07/21/2026
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In this topic
Accounting Overview
- Introduction to Quickenerp Accounting
- Setting Up the Chart of Accounts
- Understanding & Configuring Journals
- Creating Customer Invoices
- Creating & Managing Vendor Bills
- Bank Account Setup & Transactions
- Tax Configuration & Management
- Multi-Currency Setup & Management
- Creating & Monitoring Budgets
- Profit & Loss Report
- Period-End Closing Process
- Accounting Navigation & Dashboard
- Chart of Accounts Templates & Fiscal Localisation
- Credit Notes & Refunds
- Bank Reconciliation
- Fiscal Positions
- Balance Sheet
- Payment Terms & Collections
- Trial Balance, General Ledger & Other Reports
Chart of Accounts
Journals
Customer Invoices
Vendor Bills
Bank & Reconciliation
Taxes
Multi-Currency
Budgets
Financial Reports
Period-End & Fiscal Year Closing
Creating Customer Invoices
Customer Invoices in Quickenerp
Customer invoices are created from Sales (via sales orders) or directly in Accounting. Go to Accounting > Customers > Invoices.
Invoice Form - All Fields Explained
| Field | Model Field | Behaviour |
|---|---|---|
| Customer | partner_id | Select customer. Pre-fills addresses, currency, payment terms. |
| Invoice Address | partner_id | Auto-filled from customer. Override for different billing. |
| Delivery Address | partner_shipping_id | Shown for reference. Editable. |
| Journal | journal_id | Defaults to the Sales journal. Change if needed. |
| Invoice Date | invoice_date | Date of the invoice. Affects tax period reporting. |
| Due Date | invoice_date_due | Auto-calculated from payment terms. Override if needed. |
| Payment Terms | invoice_payment_term_id | Net 30, Due on Receipt, etc. Determines due date calculation. |
| Currency | currency_id | Default from customer/company. All amounts in this currency. |
| Reference | ref | Customer PO number or your internal reference. |
| Invoice Lines | invoice_line_ids | Products/services being billed. Each line: description, quantity, unit price, taxes. |
| Tax Withholding | tax_withholding_id | Apply withholding tax if applicable (e.g. WHT on services). |
| Fiscal Position | fiscal_position_id | Auto-detected from customer country. Override for specific tax treatment. |
Creating an Invoice - Step by Step
- Go to Accounting > Customers > Invoices → Create.
- Select Customer. Addresses and terms auto-fill.
- Set Invoice Date and verify Due Date.
- Add Invoice Lines: product, description, quantity, unit price, taxes.
- Add a Journal Entry Label (appears in the General Ledger).
- Click Confirm to post the invoice. Status changes to "Posted" (green).
- Invoice number is auto-assigned (e.g. INV/2026/0001).
- Click Send & Print to email the invoice PDF to the customer.
Invoice Statuses
- Draft - Being edited. Not yet posted to the general ledger.
- Posted - Confirmed. Creates journal entries and updates AR balance.
- Paid - Full payment received and reconciled.
- In Payment - Partial payment received.
- Overdue - Past due date without full payment.
- Cancelled - Voided. No accounting impact.
Invoice Reports & PDF Layout
Quickenerp generates a professional PDF for each invoice. Customise via:
- Company Logo - Upload in Settings → Companies.
- Invoice Report Template - Technical → Reports → Invoice. Modify QWeb template.
- Footer Text - Company settings → Terms & Conditions.
- Paper Format - Settings → General Settings → Paper Format (A4, Letter).
Recent Invoicing Improvements
- Batch Invoice Creation - Create multiple invoices at once from a list of sales orders.
- Invoice Auto-Send - Automatically email invoice when posted (toggle in settings).
- PDF Preview in Form - See invoice PDF preview without clicking Print.
- Invoice Line Sorting - Drag-and-drop reorder invoice lines.
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