Expenses
Last update:
07/21/2026
Completed
In this topic
Expenses Overview
- Introduction to Expenses
- Submitting & Approving Expenses
- Reimbursement & Accounting
- Expense Reporting
- Mileage, Per Diem & Non-Receipt Expenses
Submitting & Approving
Mileage & Per Diem
Reimbursement & Accounting
Reporting & Analysis
Introduction to Expenses
The Expenses Module
Go to Expenses from the main dashboard. Employees submit business expenses, managers approve, and Quickenerp generates journal entries for reimbursement.
Core Concepts
| Concept | Model | Description |
|---|---|---|
| Expense | hr.expense | Single expense item (date, product/category, amount, receipt). |
| Expense Sheet | hr.expense.sheet | Collection of expenses submitted together for approval. |
| Expense Product Category | product.category | Type of expense (Travel, Meals, Office Supplies). |
| Expense Policy | Settings | Rules for reimbursement, payment method, approvals. |
Menu Structure
- My Expenses – Employee's own expense reports.
- Expenses to Approve – Manager's approval queue.
- All Expenses – Full list.
- Reporting – Expense analysis.
- Configuration – Settings, product categories.
Capturing a Receipt on the Go
The mobile app lets an employee photograph a receipt right after a purchase; OCR (if enabled) pre-fills the amount, date, and vendor so the employee just confirms the category rather than typing everything manually.
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This documentation is updated continuously. Some features described here may be renamed, deprecated, or still being finalized.