Mileage, Per Diem & Non-Receipt Expenses

Expenses Without a Traditional Receipt

Mileage

For personal-vehicle business travel, create an expense with the Mileage product category: enter distance travelled instead of an amount, and Quickenerp calculates the reimbursement using a configured rate per mile/kilometre (set in Expenses > Configuration > Settings). No fuel receipt is needed since the reimbursement is distance-based, not cost-based.

Per Diem

For travel where the company pays a fixed daily allowance (covering meals/incidentals without individual receipts), configure a per diem product and rate per destination or employee grade. The employee logs the number of days rather than uploading receipts for every meal.

Setting Rates

Both mileage and per diem rates are configured centrally so every employee is reimbursed consistently, and so changing the rate (e.g. an annual mileage-rate update) doesn't require touching every employee's settings individually.