Salary Rules & Structures

Salary Rules

Go to Payroll > Configuration > Salary Rules.

Creating a Salary Rule

1. Click Create.
2. Category – Allowance, Deduction, Employer Contribution, Statutory.
3. Sequence – Evaluation order (lower = first).
4. Code – Unique identifier (e.g. BASIC, HRA, PF, TAX).
5. Name – Display name.
6. Condition Based On – Always True, Range (min/max salary), Python Expression.
7. Computation:
• Fixed Amount.
• Percentage of another rule (e.g. HRA = 50% of BASIC).
• Python Expression (max flexibility).
8. Account Debit/Credit – Accounting impact.

Salary Rule Categories

Go to Payroll > Configuration > Salary Rule Categories. Define GROSS, NET, and other grouping categories. The NET category is special – it represents the final payable amount.

Salary Structure

A salary structure is a collection of rules applied to a contract. Create rules and link them to contracts via the Salary Rules tab on the contract form. Set:

• Base wage (fixed).
• Applicable rules for this contract.
• Employer contribution registers.

Overtime & Public Holidays

Overtime hours (from Attendance) can feed a dedicated salary rule that computes extra pay at a configured multiplier (e.g. 1.5× normal rate). Public holidays are maintained as a calendar (Employees > Configuration > Public Holidays) so a payslip period automatically excludes them from "days worked" instead of an accountant manually adjusting each one.