Timesheet Reporting

Understanding How Time Is Actually Spent

Timesheet Analysis

Go to Projects > Reporting > Timesheet Analysis (or the Timesheets app's own reporting menu).

• Dimensions: Employee, Project, Task, Customer, Date, Billable/Non-Billable.
• Measures: Hours, Billable Hours, Cost, Revenue (if invoiced).

Utilization Rate

Billable hours ÷ total available working hours, per employee or team — the standard metric for a services business to judge whether staffing levels match demand. Track it over time rather than for a single week; short-term dips are normal, sustained low utilization is a staffing or pipeline problem.

Estimate Accuracy

Compare a task's Planned Hours against its actual logged hours across many tasks to see whether estimation is systematically too optimistic (or pessimistic) — feed that back into how future quotes/estimates are built.

Missing Timesheets

Filter for employees whose logged hours for a period fall well short of their expected working hours — usually means time simply wasn't entered yet, not that they didn't work, but it's worth chasing before it becomes a billing or payroll gap.

Best Practices

• Log time daily rather than reconstructing a whole week from memory on Friday afternoon — accuracy drops fast with delay.
• Keep task-level descriptions specific enough that a client invoice line makes sense on its own.
• Review and approve weekly sheets promptly — a backlog of unapproved sheets delays both invoicing and payroll.
• Reconcile total billable hours invoiced against Timesheet Analysis's billable-hours total each billing cycle.