Skip to Content
Home └Inventory
Inventory

Inventory

This course covers the full Inventory module in Quickenerp. Learn how to set up warehouses, manage stock operations (receipts, deliveries, internal transfers), track products with lots/serials, configure replenishment rules, run physical counts, and understand inventory valuation methods.

Start this Course
Responsible System
Last Update 07/21/2026
Completion Time 5 days 8 hours
Members 1
Inventory & Manufacturing
Valuation Methods & Accounting Integration
Valuation Methods & Accounting Integration

Inventory Valuation

Configure on the Product Category. Go to Inventory > Configuration > Product Categories, select a category, edit the Inventory Valuation section.

Valuation Methods

Method Description
Standard PriceFixed cost assigned to the product. No automatic recalculation. Variance is tracked.
Average Cost (AVCO)Weighted average of all purchases. Updated on each receipt.
FIFO (First In First Out)Oldest stock cost is used first. Each unit has its own cost layer.

Accounting Valuation

Setting Behaviour
Manual / PeriodicNo automatic journal entries. Run inventory adjustments to post valuation.
AutomatedEvery stock move creates accounting entries automatically. Requires a dedicated Inventory Valuation account.

Inventory Valuation Report

Go to Inventory > Reporting > Inventory Valuation. See the current value of each product at each location. Columns: Quantity, Unit Cost, Total Value. Also shows layered cost history.

Stock Moves as Accounting Entries

With Automated Valuation, each stock move generates:

  • Receipt: Debit Inventory, Credit Stock Input (or directly Credit Vendor if not separate).
  • Delivery: Debit Cost of Goods Sold (COGS), Credit Inventory.
  • Scrap: Debit Inventory Loss, Credit Inventory.

Review entries via: Product → Accounting → Journal Entries.

Inventory Overview
View all
New Content
Valuation Methods & Accounting Integration
Valuation Methods & Accounting Integration
Preview

Inventory Valuation

Configure on the Product Category. Go to Inventory > Configuration > Product Categories, select a category, edit the Inventory Valuation section.

Valuation Methods

Method Description
Standard PriceFixed cost assigned to the product. No automatic recalculation. Variance is tracked.
Average Cost (AVCO)Weighted average of all purchases. Updated on each receipt.
FIFO (First In First Out)Oldest stock cost is used first. Each unit has its own cost layer.

Accounting Valuation

Setting Behaviour
Manual / PeriodicNo automatic journal entries. Run inventory adjustments to post valuation.
AutomatedEvery stock move creates accounting entries automatically. Requires a dedicated Inventory Valuation account.

Inventory Valuation Report

Go to Inventory > Reporting > Inventory Valuation. See the current value of each product at each location. Columns: Quantity, Unit Cost, Total Value. Also shows layered cost history.

Stock Moves as Accounting Entries

With Automated Valuation, each stock move generates:

  • Receipt: Debit Inventory, Credit Stock Input (or directly Credit Vendor if not separate).
  • Delivery: Debit Cost of Goods Sold (COGS), Credit Inventory.
  • Scrap: Debit Inventory Loss, Credit Inventory.

Review entries via: Product → Accounting → Journal Entries.

12:00
0 0
New Content
Introduction to Inventory
Introduction to Inventory
Preview

The Inventory Module

The Inventory module manages stock across warehouses. It integrates with Sales (delivery orders), Purchases (receipts), Manufacturing (raw materials & finished goods), and Accounting (valuation).

Core Concepts

Concept Model Description
Warehousestock.warehouseA physical location where stock is stored. Can have sub-locations (zones, aisles, bins).
Locationstock.locationA specific place within a warehouse (e.g. Row A, Shelf 3). Locations form a hierarchical tree.
Productproduct.productItems tracked in inventory. Type must be Storable for full tracking.
Stock Movestock.moveA movement of products from one location to another. The atomic unit of inventory.
Pickingstock.pickingA group of stock moves. Types: Receipt, Delivery, Internal Transfer, Manufacturing Order.
Reordering Rulestock.warehouse.orderpointMin/max stock trigger. Auto-creates replenishment when stock falls below minimum.
Routestock.routeDefines the supply chain path: Buy, Manufacture, Dropship, Cross-Dock, etc.
Lot/Serialstock.lotTraceability: Lot numbers for batches, Serial numbers for individual units.

Menu Structure

  • Operations - Receipts, Delivery Orders, Internal Transfers, Manufacturing Orders.
  • Master Data - Products, Reordering Rules, Inventory Adjustments.
  • Traceability - Lots/Serial Numbers, Product Moves.
  • Configuration - Settings, Warehouses, Locations, Routes, Product Categories.
  • Reporting - Inventory Analysis, Inventory Valuation, Stock Forecast.
10:00
0 0
New Content
Reordering Rules & Replenishment Automation
Reordering Rules & Replenishment Automation
Preview

Reordering Rules

Go to Inventory > Master Data > Reordering Rules. Auto-trigger replenishment when stock drops below a threshold.

Creating a Reordering Rule

  1. Click Create.
  2. Product - Select the product to replenish.
  3. Location - The warehouse location (typically WH/Stock).
  4. Minimum Quantity - When stock reaches this level, trigger reorder.
  5. Maximum Quantity - Replenish up to this level.
  6. Multiple Quantity - Order in multiples (e.g. case of 12).
  7. Lead Time - Days from order to receipt (overrides product lead time).
  8. Route - Buy, Manufacture, or Internal Transfer.
  9. Save.

How the Replenishment Engine Works

  1. The scheduled action "Reordering Rules" runs (every few hours or daily).
  2. For each rule where virtual stock (forecasted) < minimum, a replenishment is created.
  3. The replenishment follows the product's route (Buy → PO, Manufacture → MO).
  4. The order quantity is max - forecasted (rounded to multiple quantity).

Virtual / Forecasted Stock

Quantity On Hand (QOH) - Physically in stock.

Forecasted Quantity - QOH + incoming - outgoing. This is what triggers reordering.

Manual Replenishment

Go to Inventory > Operations > Replenishment. View all products needing replenishment. You can:

  • Click Order Once to create an immediate order.
  • Click Create Reordering Rule for ongoing automation.
15:00
0 0
This documentation is updated continuously. Some features described here may be renamed, deprecated, or still being finalized.