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Inventory

Inventory

This course covers the full Inventory module in Quickenerp. Learn how to set up warehouses, manage stock operations (receipts, deliveries, internal transfers), track products with lots/serials, configure replenishment rules, run physical counts, and understand inventory valuation methods.

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Responsible System
Last Update 07/21/2026
Completion Time 5 days 8 hours
Members 1
Inventory & Manufacturing
Introduction to Inventory
Introduction to Inventory

The Inventory Module

The Inventory module manages stock across warehouses. It integrates with Sales (delivery orders), Purchases (receipts), Manufacturing (raw materials & finished goods), and Accounting (valuation).

Core Concepts

Concept Model Description
Warehousestock.warehouseA physical location where stock is stored. Can have sub-locations (zones, aisles, bins).
Locationstock.locationA specific place within a warehouse (e.g. Row A, Shelf 3). Locations form a hierarchical tree.
Productproduct.productItems tracked in inventory. Type must be Storable for full tracking.
Stock Movestock.moveA movement of products from one location to another. The atomic unit of inventory.
Pickingstock.pickingA group of stock moves. Types: Receipt, Delivery, Internal Transfer, Manufacturing Order.
Reordering Rulestock.warehouse.orderpointMin/max stock trigger. Auto-creates replenishment when stock falls below minimum.
Routestock.routeDefines the supply chain path: Buy, Manufacture, Dropship, Cross-Dock, etc.
Lot/Serialstock.lotTraceability: Lot numbers for batches, Serial numbers for individual units.

Menu Structure

  • Operations - Receipts, Delivery Orders, Internal Transfers, Manufacturing Orders.
  • Master Data - Products, Reordering Rules, Inventory Adjustments.
  • Traceability - Lots/Serial Numbers, Product Moves.
  • Configuration - Settings, Warehouses, Locations, Routes, Product Categories.
  • Reporting - Inventory Analysis, Inventory Valuation, Stock Forecast.
Inventory Overview
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Introduction to Inventory
Introduction to Inventory
Preview

The Inventory Module

The Inventory module manages stock across warehouses. It integrates with Sales (delivery orders), Purchases (receipts), Manufacturing (raw materials & finished goods), and Accounting (valuation).

Core Concepts

Concept Model Description
Warehousestock.warehouseA physical location where stock is stored. Can have sub-locations (zones, aisles, bins).
Locationstock.locationA specific place within a warehouse (e.g. Row A, Shelf 3). Locations form a hierarchical tree.
Productproduct.productItems tracked in inventory. Type must be Storable for full tracking.
Stock Movestock.moveA movement of products from one location to another. The atomic unit of inventory.
Pickingstock.pickingA group of stock moves. Types: Receipt, Delivery, Internal Transfer, Manufacturing Order.
Reordering Rulestock.warehouse.orderpointMin/max stock trigger. Auto-creates replenishment when stock falls below minimum.
Routestock.routeDefines the supply chain path: Buy, Manufacture, Dropship, Cross-Dock, etc.
Lot/Serialstock.lotTraceability: Lot numbers for batches, Serial numbers for individual units.

Menu Structure

  • Operations - Receipts, Delivery Orders, Internal Transfers, Manufacturing Orders.
  • Master Data - Products, Reordering Rules, Inventory Adjustments.
  • Traceability - Lots/Serial Numbers, Product Moves.
  • Configuration - Settings, Warehouses, Locations, Routes, Product Categories.
  • Reporting - Inventory Analysis, Inventory Valuation, Stock Forecast.
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Reserving, Transferring & Validating Stock
Reserving, Transferring & Validating Stock
Preview

Stock Movements

Reservation

When a delivery order is created, Quickenerp reserves stock:

  • Go to Inventory > Operations > Delivery Orders.
  • Open a draft delivery.
  • Click Check Availability to reserve stock.
  • If insufficient stock, the button shows "Mark as Todo" and reservation fails.
  • Partially reserved lines show some quantity reserved.

Backorders

When validating a delivery with insufficient stock:

  • Quickenerp asks: "Create backorder for the unavailable products?"
  • Create Backorder - New delivery is created for missing items.
  • Cancel Remaining - Deliver what's available, cancel the rest.
  • No Backorder - Deliver what's available, remaining stays on the original order.

Transfers

An internal transfer is validated the same way. Move products from one internal location to another. Useful for:

  • Reorganizing stock between aisles.
  • Moving to a quality inspection location.
  • Consolidating stock.

Scrapping Products

Go to Inventory > Operations > Scrap. Remove damaged or obsolete stock. Select product, quantity, and source location. Validate to scrap. The stock moves to the Scrap location and is removed from valuation.

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Valuation Methods & Accounting Integration
Valuation Methods & Accounting Integration
Preview

Inventory Valuation

Configure on the Product Category. Go to Inventory > Configuration > Product Categories, select a category, edit the Inventory Valuation section.

Valuation Methods

Method Description
Standard PriceFixed cost assigned to the product. No automatic recalculation. Variance is tracked.
Average Cost (AVCO)Weighted average of all purchases. Updated on each receipt.
FIFO (First In First Out)Oldest stock cost is used first. Each unit has its own cost layer.

Accounting Valuation

Setting Behaviour
Manual / PeriodicNo automatic journal entries. Run inventory adjustments to post valuation.
AutomatedEvery stock move creates accounting entries automatically. Requires a dedicated Inventory Valuation account.

Inventory Valuation Report

Go to Inventory > Reporting > Inventory Valuation. See the current value of each product at each location. Columns: Quantity, Unit Cost, Total Value. Also shows layered cost history.

Stock Moves as Accounting Entries

With Automated Valuation, each stock move generates:

  • Receipt: Debit Inventory, Credit Stock Input (or directly Credit Vendor if not separate).
  • Delivery: Debit Cost of Goods Sold (COGS), Credit Inventory.
  • Scrap: Debit Inventory Loss, Credit Inventory.

Review entries via: Product → Accounting → Journal Entries.

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This documentation is updated continuously. Some features described here may be renamed, deprecated, or still being finalized.