Time Off & Attendance

Time Off Management

Time Off Types

Go to Time Off > Configuration > Time Off Types.

• Vacation – Paid time off. Allocate days per year.
• Sick Leave – Medical leave. Can require a certificate.
• Personal – Unpaid or paid, as configured.
• Other – Maternity, Paternity, Bereavement.

Configuring a Time Off Type

• Color – Calendar display color.
• Allocation Type – No allocation, Fixed days per period, Based on worked time.
• Validation Type – One step (manager), Two steps (manager + HR).
• Allow Negative – Go negative on balance (e.g. borrow from future).
• Unpaid – Mark as unpaid leave.

Employee Time Off Request

1. Employee goes to Time Off dashboard.
2. Clicks Request.
3. Selects time off type, start/end date, reason.
4. Remaining balance is shown.
5. Submits. Notification sent to manager.
6. Manager approves or rejects.
7. If approved, the calendar is updated and, if payroll is installed, the leave automatically reduces worked days on the next payslip.

Attendance

Go to Attendance. Employees check in/out via:

• The Attendance app on their dashboard.
• Kiosk mode (tablet at reception, optionally with a barcode/PIN per employee).
• Quickenerp mobile app (with optional GPS/geofencing so check-in only works on site).

Managers can view Attendance Analysis: hours per employee, late arrivals, early departures.

Allocations

Go to Time Off > Allocations. HR can manually allocate time off days. Use the Auto-Allocation scheduler to distribute annual leave at the start of the year.