Vendor Bills from Purchases

Vendor Bills from POs

When the vendor sends their invoice, create a bill from the purchase order.

Creating a Bill from a PO

1. Open the confirmed PO.
2. Click Create Bill (smart button or header action).
3. Quickenerp pre-fills lines from the PO (based on received quantities or ordered quantities).
4. Enter the vendor's invoice number in Vendor Reference.
5. Verify the amounts match the vendor's invoice.
6. Click Confirm to post the bill.

Three-Way Matching

When enabled, Quickenerp compares:

• PO quantity vs Receipt quantity - Did we receive what we ordered?
• Receipt quantity vs Bill quantity - Are we being billed for what we received?
• PO price vs Bill price - Is the price correct?

Discrepancies are highlighted. You can accept or reject the bill based on the match.

Billing Control

If enabled in Settings, bills cannot be created without a confirmed PO. This prevents unauthorized purchases.