Timesheets

Logging Time From a Task

1. Open any task with Allow Timesheets enabled on its project.
2. Go to the Timesheets tab → Add a line.
3. Enter Date, a short Description of what was done, and Hours.
4. The task's total logged time updates immediately, alongside its Planned Hours for comparison.

My Timesheets

Projects > My Timesheets (or a dedicated Timesheets app menu) shows every line you've personally logged across all projects, in a single list/grid you can filter by week or project — useful for entering time at the end of each day without hunting through individual tasks.

Non-Project Time

Time that isn't tied to a project task (general admin, internal meetings) can still be logged against a generic internal project/analytic account set up for that purpose, so total logged hours reconcile against total worked hours even for non-billable, non-project activity.

Understanding How Time Is Actually Spent

Timesheet Analysis

Go to Projects > Reporting > Timesheet Analysis (or the Timesheets app's own reporting menu).

• Dimensions: Employee, Project, Task, Customer, Date, Billable/Non-Billable.
• Measures: Hours, Billable Hours, Cost, Revenue (if invoiced).

Utilization Rate

Billable hours ÷ total available working hours, per employee or team — the standard metric for a services business to judge whether staffing levels match demand. Track it over time rather than for a single week; short-term dips are normal, sustained low utilization is a staffing or pipeline problem.

Estimate Accuracy

Compare a task's Planned Hours against its actual logged hours across many tasks to see whether estimation is systematically too optimistic (or pessimistic) — feed that back into how future quotes/estimates are built.

Missing Timesheets

Filter for employees whose logged hours for a period fall well short of their expected working hours — usually means time simply wasn't entered yet, not that they didn't work, but it's worth chasing before it becomes a billing or payroll gap.

Best Practices

• Log time daily rather than reconstructing a whole week from memory on Friday afternoon — accuracy drops fast with delay.
• Keep task-level descriptions specific enough that a client invoice line makes sense on its own.
• Review and approve weekly sheets promptly — a backlog of unapproved sheets delays both invoicing and payroll.
• Reconcile total billable hours invoiced against Timesheet Analysis's billable-hours total each billing cycle.

Tracking Where Time Actually Goes

Timesheets record hours worked against a project, task, or (for non-project work) a general timesheet entry. The same underlying record (account.analytic.line) is used whether you're logging time quickly from a task's Timesheets tab or filling in a full weekly timesheet grid — they're two different ways to enter and manage the same data.

Two Ways to Log Time

Why It Matters Beyond Payroll

• Project costing – timesheet hours × employee cost feed project profitability.
• Customer billing – for time-and-materials contracts, timesheets are literally what gets invoiced.
• Capacity planning – knowing how full someone's week actually is versus their nominal schedule.